Integrated operations and QHSE platform for an Oil & Gas company

An Oil & Gas services company managed its quality, environmental and safety systems with spreadsheets and scattered folders. We designed a web platform that becomes the single source of information and operations for the whole organization.

The challenge

Manual management of quality, environmental and safety systems, relying on spreadsheets and folders with no common structure.
Internal audits and management reviews without automation, notifications or action-plan follow-up.
Reports and KPIs prepared by hand, with QHSE time spent chasing information.
Departmental processes, such as maintenance and HR, without tools to support them.

The solution

A centralized web platform, with role-based access, organized into modules that cover operations end to end:

Document management

A single repository with search, filters and version control, integrated with the cloud storage the company already used.

Processes and audits

Scheduling and execution of audits and management reviews, findings, action plans and staff notifications.

KPIs and reporting

Monthly KPI capture per process, trend charts, departmental and consolidated dashboards, and report export.

Maintenance

Preventive maintenance by date or mileage with automatic reminders, corrective work, costs and history by serial number.

Training and staff

Training scheduling, digital employee records and certification tracking.

Field safety

Digital surveys and safety cards, usable from mobile devices and even offline.

Scope

A single source of information for the whole organization, instead of isolated tools.
Processes that used to require manual work, such as report generation, run automatically.
Full traceability of audits, findings and action plans.
Given its size, the project is built in stages: the first phase is already in use across the organization.

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